•Birthdays & Special Events

Deposits & Payments

A deposit of £300, which is non-refundable, is required within 14 days of a provisional booking being made. The balance of the account must be settled no later than two weeks before your function at which point we need the precise final number of guests attending. These numbers then become the minimum chargeable, or 90% of the original number given, whichever is larger. A reduction in numbers of more than 10% of the ordinal numbers given may result in the event being relocated to a room of a more appropriate size.

It is agreed that any food, drink or services not mentioned in the contract but asked for at the hotel will be paid when the bill for such items is presented.

Cancellations

There is no charge if you find it necessary to cancel the function more than six months before the event, if we are successful in re-letting the room for a similar function. Otherwise a charge of 25%of the estimated total of room hire and pre-booked food and beverage will be made. If it's cancelled between three months and six months in advance, there is a charge of 50% of the estimated account. If it's cancelled three months or less in advance there is a 100% cancellation charge of the estimated account.

Cancellations must be made in writing to the hotel and will only be deemed to take effect from the date received at the hotel. Postponement of the event will be treated as a cancellation and the same Terms & Conditions will apply.

We retain the right to cancel the booking without obligation in the very unlikely event of fire, disputes with employers, alterations or decorations that are not finished on time, or by the order of any public authority.

General

Fire Precautions: In the unlikely event of a fire, the guests will use the fire exits to which they are directed. The hotel will provide you with floor plans of the areas you'll be using, if required.

Any materials, mechanical or electrical equipment brought in by you, or at your request, must be brought to the attention of the hotel in writing. You will need the hotel's consent before they can be brought in and they must comply with all the current relevant regulations. In the unlikely event of any problem, you will be liable for damage or injury arising from the use of the equipment, unless it has been caused by the negligence of the hotel's employees.

We regret that we cannot be held responsible for the security of your property, though obviously we will do all we can to look after it. Because of fire regulations you can't let off any incendiary or explosive device in the hotel or it's grounds.

For future dates other than those covered by our current menus, we can provide guideline prices so you can plan accordingly. Prices are subject to change in exceptional circumstances e.g. a change in the rate of VAT.

If you do not have a buffet on the evening this will incur a room hire charge of £750.00

•Weddings (supplementary terms & conditions)

Minimum Numbers Policy

The Suite available to you will be based on number of guests attending your wedding, and these must conform to our minimum numbers policy; we have a number of licensed suites available as detailed below:

Evening only receptions will be considered, but full charges for the wedding breakfast will apply in accordance with our minimum numbers policy.

Deposits & Payments

A written confirmation, and a deposit of £450, which is non-refundable and non-transferable, is required within 7 days of a provisional booking being made. 75% of the balance of the account must be settled no later than two months before your wedding date. In accordance with our minimum guaranteed numbers policy the remaining 25% of your charges must be remitted to the hotel 28 days prior to your wedding date. Confirmed catering numbers to be advised no later than 7 days prior to your wedding date. An increase in catering numbers will be accepted with payment no later than 3 days prior to your wedding. A reduction in numbers of more than 10% of the original numbers given may result in the event being relocated to a room of a more appropriate size.

It is agreed that any food, drink or services not mentioned in the contract but asked for at the hotel will be paid when the bill for such items is presented.

Cancellations

In the event of a cancellation, you may be liable to pay cancellation charges, although this will be at the discretion of the General Manager. The scale of charges applied for cancellations received with the following periods of notice prior to the wedding are: Three Months - No charge, One Month - 75% charge, Two Months - 50% charge, Less than 14 days - 100% charge.

Cancellations must be made in writing to the hotel and will only be deemed to take effect from the date received at the hotel. Postponement of the event will be treated as a cancellation and the same Terms & Conditions will apply.

We retain the right to cancel the booking without obligation in the very unlikely event of fire, disputes with employers, alterations or decorations that are not finished on time, or by the order of any public authority.

Exclusive Use

The Clarion Hotel Telford can be your for the day. With a guaranteed 47 bedrooms and use of the entire public rooms and grounds. Charges: £5000 exclusive use of Hotel, Grounds & Accommodation. The exclusive use price of £5000 is not inclusive of wedding package or accommodation rates.

Accommodation Charges

£50.00 per person inclusive of full English breakfast in a twin/double room. Single supplement £10.00. Historic room supplement £25.00 per person.

We are happy to hold up to 10 rooms for you if required - subject to availability. Please advise in writing to Wedding Planner. These rooms will be released for general sale (without prior notification) 28 days prior to your Wedding date. Guests can still benefit from our special wedding accommodation rate thereafter but subject to availability.

General

Fire Precautions: In the unlikely event of a fire, the guests will use the fire exits to which they are directed. The hotel will provide you with floor plans of the areas you'll be using, if required.

Any materials, mechanical or electrical equipment brought in by you, or at your request, must be brought to the attention of the hotel in writing. You will need the hotel's consent before they can be brought in and they must comply with all the current relevant regulations. In the unlikely event of any problem, you will be liable for damage or injury arising from the use of the equipment, unless it has been caused by the negligence of the hotel's employees.

We regret that we cannot be held responsible for the security of your property, though obviously we will do all we can to look after it. Because of fire regulations you can't let off any incendiary or explosive device in the hotel or it's grounds.

For future dates other than those covered by our current menus, we can provide guideline prices so you can plan accordingly. Prices are subject to change in exceptional circumstances e.g. a change in the rate of VAT.